Privacy
RATIONALE
Daramalan College is a Catholic Secondary College in Canberra ACT, serving students in Secondary School Years 7-12. Daramalan was established by the Missionaries of the Sacred Heart in 1962. MSC schools proclaim and give witness to the love of God in our world. They seek to engender in their students a strong belief in God’s love as manifested through the heart of Jesus Christ. “Fortes in Fide” (literally “Strong in Faith”) is the common motto of the MSC Schools and is translated in our school as “Strong in our belief in God’s Love”.
The basic aim of the College is to help all students grow into the kind of people they are meant to be before God and each other. We hope that the school offers an education that not only prepares young people for life, intellectually and socially, but also grounds them in a sureness about their future and their values.
Daramalan aims to work with parents in the task of education: creating an environment that reflects the spirit of Christ in a strong and faithful way, and calls forth the best in those who are part of the school.
Daramalan recognises each person as a unique creation of a loving God. Each individual person must be allowed to grow and develop. Each person has a right to have aspects of her/his life protected through consideration of privacy.
Daramalan College is a Registered Training Organisation and recognises the special responsibilities this entails.
POLICY
Daramalan College will act in accordance with the law and with a sense of duty to the rights of students, parents and staff.
Daramalan College will act in accordance with the National Privacy Principles contained in the Commonwealth Privacy Act in the collection, management of, use and provision of access to, information about its immediate community of students, parents, staff and volunteers, and its wider community of past students and friends of the College, and others associated with the College.
Definitions:
- Student: Any person on the ‘current student roll’ of Daramalan College at the time of application of the term ‘student’, and any student enrolled in an external course at Daramalan College.
- Parent: Any natural, or legally adoptive parent and/or legal guardian of a student of Daramalan College.
- Staff Member: Any person currently in the paid employ of Daramalan College.
- Volunteer: Any person performing unpaid work in the service of Daramalan College and acknowledged as such by the Principal.
- Past Student: Any person who has been on a ‘student roll’ of Daramalan College.
- Friend of the College: Any person acknowledged by the Principal as a supporter of Daramalan College and its aim, values and ethos.
- Job Applicants: Any person who expresses interest in a position of paid employment with the College.
- Contractors: Any person who has a contractual agreement with the College.
- Information: Paper, photographic or electronic records about a person.
- Personal Information: Information or an opinion about an individual whose identity is apparent or can be ascertained from that information or opinion. It includes names, addresses, telephone numbers, age, school reports.
- Sensitive Information: This includes information about:
- Racial or ethnic origins
- Political opinion
- Trade Union or Professional Association Membership
- Religious or Philosophical beliefs
- Sexual preferences
- Criminal records
- Health information
Such information is accorded a higher level of protection
- Electronic Media: Computer generated and/or stored data, video and audio records
Daramalan College may, from time to time, review and update this Privacy Policy to take account of new laws and technology, changes to Daramalan’s operations and practices and to make sure it remains appropriate in the changing environment of the school.
The type of information Daramalan collects and holds includes (but is not limited to) personal information, including sensitive information, about each of the people listed in the definitions above. The purpose is always to enable the Daramalan Community to care for and develop its members.
Daramalan will collect personal, sensitive and health information in a fair and lawful way ensuring it is accurate, up-to-date and secure.
A general right of access to an individual’s personal information and the right to have this information corrected is available. Access to personal information subject to legal proceedings is precluded.
Summary of the National Privacy Principles (NPPs)
Collection (NPP1)
Collection of personal information must be fair, lawful and not intrusive. A person must be told the organisation’s name, the purpose of collection and the procedure for a person’s personal information.
- Collection Consent: Collection Notices – see Appendix 1
- The kinds of information collected and held by Daramalan College – see Appendix 2
Use and Disclosure (NPP2)
An organisation should only use or disclose information for the purpose it was collected unless the person has consented, or the secondary purpose is related to the primary purpose and a person would reasonably expect such use or disclosure, or the use for direct marketing in specified circumstances, or in circumstances related to public interest such as law enforcement and public or individual health and safety.
Data Quality (NPP3)
An organisation must take reasonable steps to make sure that the personal information it collects, uses or discloses is accurate, complete and up-to-date.
Data Security (NPP4)
An organisation must take reasonable steps to protect the information it holds from misuse and loss and from unauthorised access, modification or disclosure.
Openness (NPP5)
An organisation must have a policy document outlining its information handling practices and make this available to anyone who asks.
Access and Correction (NPP6)
Generally speaking, an organisation must give an individual access to personal information it holds about that individual on request.
Identifiers (NPP7)
Generally speaking, an organisation must not adopt, use or disclose, an identifier that has been assigned by a commonwealth ‘agency’. (Examples of Commonwealth Agency identifiers are: tax file numbers, Medicare numbers.)
Anonymity (NPP8)
Organisations must give people the option to interact anonymously whenever it is lawful and practical to do so.
Transborder Data Flows (NPP9)
An organisation can only transfer personal information to a recipient in a foreign country in circumstances where the information will have appropriate protection.
Sensitive Information (NPP10)
An organisation must not collect sensitive information unless the individual has consented, it is required by law, or in other special specified circumstances, for example, relating to health services provision and individual or public health or safety.
Further Information
Further information is available from the Office of the Federal Privacy Commissioner. Contact details:
Web site: www.privacy.gov.au
Enquiries: privacy@privacy.gov.au
Hotline: 1300 363 992 (for the cost of a local call)
Fax: (02) 9284 9666
TTY: 1800 620 241
Mail: Office of the Federal Privacy Commissioner
GPO Box 5218
Sydney NSW 2001
Non-English Speakers: Call the Translating and Interpreting Service on 131 450 and ask for the Office of The Federal Privacy Commissioner on 1300 363 992. This is a free service.
Conclusion
Daramalan College is committed to this Policy which embraces both the requirements of the law and the values of the Daramalan Community.
